Adopting an effective data storage strategy is still not a dream of many organizations nowadays. Data storing management becomes more and more important than before, due to the fact that the capability to capture actionable insights from data is the main key leading to success for companies.
A data storage strategy not only outlines how a company stores its data but also how it takes advantage of that information. The following post will reveal what you need to know in order to take control over your data storage strategy.
Learn your data needs
First of all, managing data is not managing a “one-size-fits-all” proposition. Every company has its own difficulties when it comes to data storage and availability. Any plan to adopt a comprehensive data management system should consider these requirements. Your companies are recommended to get a clear idea of the business value of your data while being clear about how to take advantage of storage solutions that enable them to achieve the highest value.
Set up a plan for unstructured data
It is undeniable that current companies capture huge amounts of data from many different sources. However, approximately 80 percent of it is unstructured type. Structured data is arranged into specific formats which are easy to read, search and understand whereas unstructured data does not come with a particular formant. It would have different sizes, shapes or forms. Thus, big data storage needs to overcome this challenge to manage and analyze data. In that unstructured data source, there would be helpful information that can offer your needed insights for making important business decisions. In this case, there is a demand on complicated algorithms in order to sort out this data so it should be saved to be easily approached and secured.
Take compliance requirements into consideration
The activity of collecting and storing data leads to a lot of different legal obligations. While those regulations are different between industries, most companies should be clear about the particular compliance standards in order to protect themselves from liability and make sure the data integrity. If you do not consider these compliance standards carefully, data breaches may occur, which will affect your reputation because of putting clients’ information at risk.
Set up a data management process
Getting a data storage solution in advance is just one part of the whole. More than that, companies need to develop a proper data strategy to handle the human aspect of data storage. Before making a data management strategy, you had better answer such questions as what data to back up, where critical data should be stored and who are granted access to some types of data and when they could access. Answering these questions will help you make sure that your data management solution is effective and efficient.
Think long term
Successful companies always look beyond the current time. This is so important regarding enterprise data storage as taking control over a data solution can come with really high expenses. This means that companies need to pay attention to the upfront costs of adopting a data management solution. Those data strategy costs are only a small amount of the whole cost of ownership. It is necessary to think of how the storage needs may increase in the future and the level of flexibility required when the business develops.
Implement a multi-tier approach
It is no longer the time that all data is stored in a single location. Current companies have a lot of choices to manage data so that they can make the most out of the unique features of each type. A multi-tier approach making use of various storage technologies is important to optimize performance. For example, the data which you often use needs to be stored on faster devices by which you can access your documents more easily. On the contrary, backup data should be saved on more reliable devices such as tape drives. You should remember that matching enterprise data storage technology to specific needs of your company can lift up the effectiveness and make sure that companies can make the most out of the data value.
Understand cloud options
As you may have known, cloud-based storage technology has been existing for a long time. In spite of the fact that storing important data in a cloud environment may have given some companies pause some years ago, there are currently a lot of cloud providers providing storage solutions which are highly secure than on-premises ones. No matter which environment you choose to go with, it is necessary to assess their cloud options carefully before making a decision.
Security should always be prioritized.
As you may know, even a single data breach, no matter its scope, can lead to a big loss for your company. This is the reason why many companies are not able to adapt to the cost of data security. In addition to complying with regulations for customer data, they had better take into consideration how proprietary information would be stolen or attacked. This is more serious for companies that need to deliver data between different places in a network. Every step of that process should be considered carefully when adopting security actions.
Evaluate backup needs
Getting an effective disaster recovery system is always in need. If there were not a plan to back up data and maintain its availability in such cases as a natural disaster, companies can be exposed to high risk. Even a few moments of downtime would lead to significant problems, thus identifying important data that must be backed up by all means should be among the first steps that need doing when setting up a comprehensive data management solution.
You can apply the 3-2-1 backup rule for securing your data. More precisely, you can keep at least three copies of your data, store two backup duplications on different storage media with one of the placed offsite.